Administrative Assistant

Who are we looking for?

To serve as the core administrative support the the whole facility responsible for the day-to-day clerical and organizational tasks that keep an office or department running smoothly, covering the office supplies and equipment procurement, dormitory management, travel and office logistics, reception tasks, internal and external communication management, document preparation, filing and rcord-keeping, facility cleaning management, company team build activity support, etc.

What will you be doing?

1. Front Desk & Reception Management: Manage company switchboard, visitor reception, and front desk area maintenance.
2. Procurement & Inventory Management: Oversee the procurement, warehousing, and distribution of office supplies, PPE, and other materials.
3. Expense & Billing Management: Process administrative expense applications and reconcile monthly courier bills.
4. Dormitory Management: Handle employee check-in/check-out registration, facility maintenance, and pest control.
5. Waste Management: Conduct regular inventory of recyclable waste and coordinate with recycling vendors for disposal.
6. Document & Records Management: Manage the filing, organization, and retrieval of delivery notes (DN) for audits.
7. Production & Release Support: Assist in processing release notes and provide production support during peak order periods.
8. Facility Greening and Cleanliness Management: Assist in keeping the facility cleanliness and greening.
9. Company Team Build & Training Support:  Assist the company team build and training preparation, communication with departments on schedule and events

Who are You?

• Strong organizational and time‑management abilities

• Excellent written and verbal communication skills

• Attention to detail and a proactive approach to problem‑solving

• Bachelor diploma required; associate degree or administrative training preferred

• Prior administrative or office support experience is a plus

What competencies will you need?

• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools)

• Ability to handle confidential information with discretion

• Comfortable multitasking and prioritizing in a dynamic environment

We are Offering...

As part of the MAES Team, you will have ...

• Opportunities for career growth, competitive compensation (competitive base salary and performance related bonus plan) and benefits packages (health, commercial insurance, PTO/Holidays, and so on).
• Innovated work environment where you will be part of a dynamic and collaborative team.

Teamwork - At Element Solutions Inc, you will be part of a highly collaborative culture that promotes continuous improvement through cross functional partnerships to achieve our mission. We do this through a strong and unified culture and transparent management which has empowered us to create high performing global teams that achieve superior solutions for our customers.